Success Story: Nepos Energy + OfficeTrack
How Nepos Energy, an Ecuadorian electrical engineering company, gained control over its on-site crews and automated attendance tracking with OfficeTrack, with accurate payroll data and greater transparency for its technical team.
Background
Nepos Energy is an electrical engineering company specializing in energy infrastructure projects: medium-voltage systems, industrial installations, commercial projects and renewable energy, with a strong focus on photovoltaic systems and solar power solutions. It operates nationwide in Ecuador, with a presence in the Coast and Northern Highlands regions and specific projects in the oil and shrimp farming sectors. As part of its growth, the company set out to professionalize its field operations, improve control over technical staff, optimize work time management and strengthen the quality of service to its clients.
Key Challenges
- Move away from coordination via phone calls and WhatsApp, which gave no real visibility over crew locations.
- Have reliable records of check-in and check-out times and actual shift completion.
- Accurately track hours worked, overtime and daily incidents for payroll management.
- Handle multiple job sites simultaneously and give clients precise arrival and execution times.
Solution Implemented with OfficeTrack
1. Attendance control at changing job sites
Nepos Energy adapted OfficeTrack to the real dynamics of its projects, where work locations are not always fixed, to control technical staff attendance at every site.
Impact: precise visibility over activity start and end times and on-site presence.
2. Shift and incident logging by crew leaders
Each crew leader logs the team’s check-in and check-out from their phone, along with any relevant incidents during the shift.
Impact: centralized information, ready for analysis and consolidation.
3. Payroll-ready attendance data
At the end of each month, all attendance information is recorded and organized, with no need to review scattered messages, calls or records.
Impact: accurate calculation of hours worked and overtime, without manual tracking.
4. Remote, phased rollout with ongoing support
The rollout was carried out remotely through virtual meetings, training sessions and functional tests, with responsive support from the OfficeTrack team. The company has already configured site reports and workflows for future stages.
Impact: fast, frictionless adoption, with room to scale to new features.
Results
✓ Greater control over field staff
Precise visibility over activity start and end times, on-site presence and daily incidents.
✓ More accurate payroll
Attendance data is available at month-end, with more accurate calculation of hours worked and overtime.
✓ More time for management
Information is consolidated quickly and reliably, without reviewing scattered messages, calls and records.
✓ Transparency for the technical team
Technicians can see their own hours worked, building trust in the payment process.
✓ Ease of use and fast adoption
The platform proved intuitive and easy to use from a mobile phone, with no friction for the field team.
Testimonial
Antonio Carrillo Nieto, Electrical Engineer and Engineering Manager at Nepos Energy, says:
“OfficeTrack is easy-to-use, reliable software.”
“I used to have to follow up almost daily, and at the end of the month attendance tracking was very inaccurate. Today, with OfficeTrack, all the information is ready and organized, which makes our administrative work enormously easier.”
“The guys like the platform because it’s simple and because they can see for themselves how many hours they worked. That brings peace of mind and transparency for everyone.”
Conclusion
OfficeTrack enabled Nepos Energy to gain control over its on-site crews, automate attendance tracking and rely on accurate payroll data, with a tool its technical team adopted easily.
Nepos Energy’s case shows how a phased adoption, focused first on operational control, lays the groundwork to support the growth of an increasingly complex operation.
Is your operation facing challenges similar to Nepos Energy?
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